Turn any monday.com item
into a proofing hub.

Attach creative files, run multi-stage approvals, collect precise feedback from teams and clients, and sync results back to your board, all without ever leaving monday.com.

Add to monday Schedule a demo

External reviewers join from an email link. No monday.com seat required.

Getting approvals shouldn't be this hard.

Feedback ends up everywhere

Comments arrive by email, chat, and marked-up screenshots. After a few rounds, it's hard to tell which notes still apply or which version they were about.

Nothing stays in sync

The work lives in monday.com, but reviews happen elsewhere. Statuses are updated by hand, and the board rarely reflects where a proof actually stands.

Approvals stall and deadlines slip

You can't tell whether a reviewer has opened the file, so chasing them falls to you, one manual reminder at a time. Work waits, the deadline slips, and the whole team feels the pressure.

ProofNow brings all of it into one place, right inside monday.com.

A complete proofing toolkit, built into monday.com

ProofNow adds a professional proofing layer directly inside your monday.com items. Upload a file, invite reviewers, collect annotated feedback, and track approvals, all without leaving the board your team already lives in.

Multi-stage approval workflows

Chain review stages in order and hold each proof until the right people respond.

Assign reviewers and deadlines for internal review, client review, and final sign-off. Nudge reviewers automatically, track who has responded, and see exactly where every proof stands, right inside your monday.com item.

ProofNow multi-stage approval workflow inside a monday.com item

Annotate anything, precisely

Pin feedback to files, PDF pages, and exact video or audio timestamps.

Reviewers click directly on the file to draw, highlight, or leave a note. Keep discussions organized with threads, @mentions, and comment resolution, so nothing gets lost between rounds.

Reviewer annotating a design in ProofNow

Comparison tools

Spot every change between versions before it ships.

Compare versions side by side, overlay them, or use pixel-level difference detection to catch even the tiniest changes from one round to the next.

ProofNow comparing two proof versions side by side

Complete audit log

A reliable trail from first draft to final sign-off.

Keep a precise history of every proof version and the activity around it. See what changed, who reviewed it, and how each version progressed for clear, dependable traceability.

ProofNow audit log showing proof history and activity

Proof without leaving your board

Item view, board view, and reusable workflow templates live inside monday.com. Your board stays the system of record, and ProofNow adds the review layer on top.

No monday.com access needed for reviewers

Clients and partners open an email link and start reviewing immediately. No paid seat, no account, no setup required.

70+ file extensions supported

PDF, JPG, PNG, GIF, WebP, AVIF, SVG, TIFF, HEIC, Photoshop, Illustrator, InDesign, Office documents, and video and audio such as MP4, MOV, MP3, and WAV. Reviewers annotate a clean review version of almost anything you create.

Adobe plugins incoming

Photoshop, InDesign, and Premiere add-ons are on the way, letting designers push files straight into monday.com and ProofNow. Contact us for early access.

Built for teams who live in monday.com

Creative & design agencies

Stop chasing client approvals by email. Get annotated, version-controlled sign-off from clients who don't need a new account to leave feedback.

Marketing teams

Approve campaign assets, copy, and brand materials through a proper workflow, not a Slack thread. Every file, every round, every decision in one place.

In-house creative teams

Keep your internal review process inside the tool your whole company already uses. No extra subscriptions, no separate logins, no context-switching.

Simple pricing without surprises.

One plan with every feature included, and a 14-day free trial. Add ProofNow to monday.com and start proofing today.

All features included

ProofNow

$50/ month

Billed yearly, or $60/month billed monthly.

Unlimited proofs and versions
100 GB of storage
Multi-stage approval workflows
Unlimited external reviewers (no monday seat)
70+ file types with annotations
Version comparison & pixel diff
Complete audit log
monday.com board sync

Add to monday

Start with a 14-day free trial.

Need more than 100 GB of storage? Get in touch.

Frequently asked questions

Do clients need a monday.com account to review proofs?

No. Clients open a magic link and can annotate, comment, and approve right in their browser, in one click. If they want to come back later, they can sign in with the same email via Google SSO or by setting a password, but it is never required.

Does it work with subitems in monday.com?

Yes. ProofNow supports both items and subitems, so it fits however your boards are structured.

What file types are supported?

ProofNow supports 70+ extensions: PDF, JPG, PNG, GIF, WebP, AVIF, SVG, TIFF, HEIC, Photoshop (PSD/PSB), Illustrator (AI/EPS), InDesign (INDD/IDML), Office documents, and video and audio such as MP4, MOV, MXF, MP3, and WAV. Reviewers annotate a clean review version, and some formats stay download-only.

How much does ProofNow cost?

$50/month billed yearly, or $60/month billed monthly. Every plan includes all features and 100 GB of storage. Need more storage? Email contact@workflow-boost.com.

Is my data secure?

Yes. All files are stored securely and access is controlled at the proof, stage, and project level, so reviewers only see what they should.

How do I get started?

Click "Add to monday.com" to install ProofNow, then open any item and attach your first proof. You can also open the app directly at app.proofnow.io.

Stop chasing approvals. Start closing them.

Add ProofNow to monday.com and turn your next item into a proofing hub in minutes.